Tuition, Room and Board
Capital University is a non-profit educational institution. The tuition, fees and other charges paid by students cover approximately 75 percent of the institution’s instructional and operating costs. The balance is provided by generous gifts from alumni and friends, income from university endowment, and support from the Evangelical Lutheran Church in America.
The Capital University Board of Trustees has established the following tuition, room and board charges for the 2025-2026 academic year. Information regarding tuition and other applicable fees can be found at https://www.capital.edu/tuition-and-fees/ or by call the Student Accounts Office at 614-236-6123.
Payment Policies
Terms of Payment. All tuition, fees and deposits for each semester are due and payable as provided in this bulletin and in myCap. University charges may be paid by cash or check in the Student Accounts Office or by ACH/Webcheck and credit card in myCap. Please note that credit card and debit card payments are subject to a 2.75% convenience/merchant fee. The student is responsible for prompt payment of university charges unless other payment arrangements are requested in writing and approved by the Student Accounts Office prior to the payment due date. Student billing information will be available electronically in myCap. For additional information, please refer to the Student Accounts web site. Payments for first semester are due by August 19, 2025, Payments for the second semester are due by January 6, 2026.
Students who have been awarded financial aid will receive information from the Financial Aid Office and Student Accounts explaining how the financial aid will be applied toward the student’s account.
Tuition Payment Plan. For students wishing to budget semester costs on a monthly basis, a 4-month payment program is available each semester. Information on this plan may be obtained from the Student Account Office.
Diplomas and Graduation. Satisfactory settlement of all financial obligations to the university is required before graduation or before diplomas are released.
Special Deposits and Fees
- Each student is required to pay a $100 Residence Hall Room Charge Deposit or to arrange with the Office of Residence Life to live off campus. The deposit is credited to the student’s room charge if the student enrolls the following semester and is refundable only upon written notification received by the Office of Residential and Commuter Life no later than May 1, 2025. All students living in university residence halls are required to be on the university board program.
- Any full-time student in the College of Arts and Sciences or in the Conservatory of Music seeking certification in teacher education will be charged a Professional Education Fee (PEF) of $480. All PEF payments are non-refundable.
- Tuition Waiver Certificate Service Fee. Persons wishing to use a Tuition Waiver Certificate issued to their employer by the School of Nursing or the College of Arts and Sciences must submit the certificate with a $50 per course service fee to the Finance Office. Information on this program may be obtained from the School of Nursing or College of Arts and Sciences.
Withdrawal: Payment Obligations and Refunds. To withdraw from an individual course or to withdraw completely from the university, the student must complete and submit the appropriate form to the University Registrar’s Office. No refund will be made without such official written notification.
For a student who officially withdraws from the university during a semester, the amount of tuition refunded is determined by the student’s official withdrawal date as set by the Registrar’s Office. The amount of tuition refunded is calculated as follows:
- Withdrawal through the 2nd week of the semester 100%
- Withdrawal during the 3rd & 4th week of the semester 75%
- Withdrawal during the 5th & 6th week of the semester 50%
- Withdrawal after the 6th week of the semester 0%
For students who withdraw from Capital and are on the university room and board plan, you will be refunded on a pro-rated basis based on the date of checkout and key return with the Office of Residential and Commuter Life.
Financial aid awards for students who withdraw also are subject to adjustment.
A student who feels that individual circumstances warrant exception to the above policy may file a written appeal with the director of Student Accounts.
Tuition and Fees Refund Policy. When students register for courses or request an assignment in our residence halls, students are accepting responsibility for charges unless they withdraw in accordance to university policies. The following are Capital University’s refund policies: exceptions to these rules are made only under conditions determined by the University.
- Tuition, Room and Meal Policy
- Standard Academic Year Refunds
- Non-Standard Refunds
- Room and Board Refunds
- Financial Aid and Refunds
Notice of Withdrawal
In order to be eligible for a refund upon withdrawal and/or the dropping of a course, a student must notify the University Registrar’s Office in writing of his/her intentions or should complete the course drop online via MyCAP. Tuition refunds are calculated as of the date of withdrawal.
Capital Dining Disclosure
All funds and plans purchased for use in the Capital Dining program are for the personal use of the account owner and are non-transferrable. Unused meal plans expire at the end of each semester. Cap Bucks associated with meal plans and those purchased above and beyond those associated with meal plans, will carry over from the fall to the spring Semester, expiring at last day of spring term.
All meal plan and student Cap Bucks purchases are final and non-refundable. Exceptions will be made for processing errors. All refunds for processing errors will be refunded to the credit card used for the purchase. Contact Aladdin for processing error issues.
For students who withdraw from the university, meal plans will be refunded on a pro-rated basis as determined by the Office of Residential and Commuter Life and in accordance with the University’s policies.
Tuition, Room and Meal Policy
Students who withdraw from the University or drop individual courses within the first six weeks of the semester are held responsible for tuition and fees based on the student’s official withdrawal and/or drop date as determined by the Registrar’s Office. University housing and board plans will be refunded on a pro-rated basis as determined by the Office of Residential and Commuter Life. The official check-out date will determine the pro-rated refund for all housing related charges. Should a student withdraw or drop coursework after the sixth week of the semester, no tuition is refunded. University housing and board plans will continue to be refunded on a weekly pro-rated basis based on your official check out date. Course fees will only be refunded if they are dropped during the two week add/drop period. The same policy applies to emergency leaves.
Standard Academic Year Refunds
For standard courses, (14 to 16 weeks in length) the refund policy is:
- Withdrawal through the 2nd week of the semester 100%
- Withdrawal through the 4th week of the semester 75%
- Withdrawal through the 6th week of the semester 50%
- Withdrawal after the 6th week of the semester 0%
As stated above, the deadline to receive any refund(s) for a course fee (i.e. Private/Group Lessons, Nursing Clinical Fees, Professional Ed Fees …) will be the second week of the semester. No course fees will be refunded after this date.
Medical withdrawals will follow the university’s approved withdrawal policy. Medical appeals will be handled on a case-by-case basis. The effective date of withdrawal will be determined by the Student Success Office.
Any unpaid charges owed by the student will be deducted from the calculated refund.
Non-standard Refunds
Traditional Undergraduate Summer Sessions
Refunds are based on 10 weeks of class.
In the summer sessions, enrollment dropped on the days listed below will warrant the corresponding refund:
- Withdrawal through the 2nd week of the semester: 100%
- Withdrawal through the 4th week of the semester: 75%
- Withdrawal through the 6th week of the semester: 50%
- Withdrawal after the 6th week of the semester: 0%
Capital University also offers courses that are listed as Mods (courses generally 6-8 weeks in length) and Mod OTH (courses that are 3-5 weeks in length). The Mod OTH courses are often short-term courses that are only offered in the summer. An example of this type of course would be in the Summer Science Institute. These refund policies are listed below.
Modified (Mods) - Courses 6-8 weeks in length
- Through 1st week of the course: 100%
- Through 2nd week of the course: 75%
- Through 3rd week of the course: 50%
- After 3rd week of the course: 0%
The deadline for course fees to be refunded is the end of the first week. No refunds for course fees will be issued after this date.
Modified Other - Course that are 3-5 weeks in length
- Through 2nd day of the course: 100%
- Through 4th day of the course: 75%
- Through 6th day of the course: 50%
- After 6th day of the course: 0%
The deadline for course fees to be refunded is the end of the 2nd day of course. No refunds for course fees will be issued after this date.
Summer Science Institute. In the Summer Science Institute, sessions I and II, the tuition refund available is calculated by calendar days.
- Days 1 and 2: 100%
- Days 3 and 4: 75%
- Days 5-8: 50%
- After 8th calendar day 0%
Room and Board Refunds
Students who withdraw from the University during the semester must move out of university housing within 48 hours following the exit interview. The effective move out date will be determined by the Director of Residence Life and Housing and generally coincides with the date items are removed from the residence halls and when keys are returned. Exceptions must be approved by the Director of Residence Life and Housing. Upon checking out, students must turn in the appropriate paperwork along with the key.
For students withdrawing on a voluntary basis, housing and board refunds are granted on a pro-rated basis and generally coincide with the date items are removed from the residence hall and when keys are returned. Resident students who withdrawal, take a leave of absence or choose not to attend school without fulfilling their signed housing agreement will be charged a housing cancellation fee of $300.
Capital University-Office of Student Accounts
Statement of Financial Responsibility
Before registering for classes at Capital University, you must read and accept this agreement acknowledging that you understand and agree to the following terms and conditions of financial responsibility:
- I have a legally binding obligation to pay Capital University all tuition, room and board (if applicable), and other applicable fees by the due date.
- This payment obligation is binding whether or not I access my electronic billing information (eBill), and whether my account is being paid by me or another person.
- If my account is not paid by the due date, I understand I may be assessed a late payment fee.
- Failure to attend classes does not constitute an official drop or withdraw. I understand that to drop or withdraw from a class I must complete and submit all required paperwork in a timely manner. If my account becomes delinquent, I will not be allowed to register for the next semester and, if I am a graduating student, I may not be allowed to participate in Commencement and I will not be issued a diploma until the account is paid.
- I understand that, should my account be placed with a collection agency, my account will be assessed a fee based on a percentage of the debt up to the maximum allowed by law and that all costs and expenses including reasonable attorney fees that Capital University incurs for the collection of this debt, will be my responsibility.
- Telephone Consumer Protection Act (TCPA) - I authorize Capital University and its affiliates, agents, and contractors to contact me regarding my account balance to the University, including the repayment of my balance, by any phone number I have provided and may provide in the future, including any wireless number, using automated technology (including automated telephone dialing or artificial or pre-recorded voice or text messaging.)
Financial Aid
Scholarships, Awards, Loans and Grants
Capital University administers multiple financial aid programs to assist students, and families defray the costs of a student’s education. For information on the types of financial aid programs, including scholarships, grants, loans and campus employment see the following link: https://www.capital.edu/admission-aid/office-of-financial-aid/types-of-aid/. Merit-based awards are determined at the time of admission to Capital and are available for up to eight fall and spring semesters. Students must attend full time (12 credits or more per term) and maintain Satisfactory Academic Progress (SAP) for renewal. For mor information on merit based and admission’s scholarships and grants for first year students, see the following link: https://www.capital.edu/admission-aid/first-year-students/first-year-student-scholarships/; for transfer students use the following link: https://www.capital.edu/admission-aid/transfer-students/transfer-scholarships/.
Students and families are encouraged to complete the Free Application for Federal Student Aid (FAFSA at www.studentaid.gov.) Additional need-based financial aid may be available for students based on the results of the FAFSA. The FAFSA is completed annually to determine new and continued eligibility for need-based funding. The FAFSA opens October 1st every year and Capital encourages students and families to complete the FASFA as soon possible after October 1st. The FAFSA should be completed electronically at www.studentaid.gov. If you are unable to complete electronically, contact the Capital University financial aid office.at 614-236-6511 or financialaid@capital.edu.
Financial aid awards are subject to change. The following are examples that may trigger a change to a student’s financial aid awards: a change in a student’s enrollment status, a change in housing plans, or a change in academic status. Additionally, awards may change if a student receives additional funding from any source that was not considered at the time of the original award.
Withdrawal from the University
Students who withdraw from the University during a term will have their aid recalculated based on federal, state, and institutional refund policies. More information regarding withdrawal and Return of Title IV funds may be found at the following link: https://www.capital.edu/admission-aid/office-of-financial-aid/withdrawal-and-return-of-title-iv-funds-r2t4-policy/.
Students considering a withdrawal should follow the official withdrawal procedure, which includes a meeting with a representative of the Financial Aid Office.
Standards of Academic Progress (SAP)
Capital University has academic standards that students must achieve to maintain good academic standing. Additionally, to participate in federal financial aid programs (Federal Direct Stafford Student Loans, Federal PLUS and GRAD PLUS Loans, Federal Pell Grants, Federal Supplemental Educational Opportunity Grants and Federal Work Study), Capital University is required to take steps to implement, make public, and monitor the standards for satisfactory academic progress to ensure students are eligible to receive federal funds. (A minimum Grade Point Average (GPA) is also required for students to remain eligible for institutional aid when applicable.) The following standards are for financial aid purposes at Capital University. More information regarding SAP may be found on the website at the following link: https://www.capital.edu/admission-aid/office-of-financial-aid/satisfactory-academic-progress/.
Verification
Capital University is responsible for assuring the accuracy of data reported on the FAFSA by students and their families. If requested, students must provide additional documentation. This process is called Verification and is required by the Department of Education. More information regarding Verification may be found on the website at the following link: https://www.capital.edu/admission-aid/office-of-financial-aid/verification/.
Consortium Agreements
Students attending another institution, primarily during the summer, may request a consortium agreement. The Consortium Agreement allows an approved student to use some financial aid funds to help pay for classes at the other institution. The student must meet both Registrar and Financial Aid eligibility criteria. Further information is available in the Financial Aid and Registrar’s Office.
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